Activations, events and related activities, artwork, content, concepts, collateral and specifications (activations) must be approved by Destination NSW in writing before commencement of production and must comply with the Vivid Sydney brand guidelines by, for example, incorporating Vivid Sydney brand colours and visual identities.

Activations must not bring the NSW Government and Destination NSW into disrepute, must be of family friendly nature, must not incite violence, must not contain nudity, not include profanity, be culturally appropriate, not infringe any intellectual property rights, must maintain the creative integrity of Vivid Sydney, be for general exhibition and suitable for viewing by children without parental supervision.

You grant a licence to Destination NSW, Vivid Sydney sponsors, Vivid Sydney contractors and tourism third-parties and stakeholders to use and edit any content, footage, information, biographies and imagery provided or produced by you, without further approval, for marketing and promotional use. This licence is granted royalty-free, for distribution and communication worldwide, free of charge, in any media whether now known or later devised and in perpetuity. Such uses may include books, merchandise and films from which revenue and profit may be derived. Imagery and footage may be available on Destination NSW’s media centre.

You acknowledge and agree to allow Destination NSW, Vivid Sydney sponsors, Vivid Sydney contractors, media, commercial photography and film companies, and tourism third-parties, to film and photograph your event, content and/or installation and use any images and footage without the need for credit and/or further approval. This acknowledgement is given on the following basis — royalty-free, for distribution and communication worldwide, free of charge, in any media whether now known or later devised and in perpetuity. Such uses may include books, merchandise and films from which revenue and profit may be derived. Imagery and footage may be available on Destination NSW’s media centre.

By submitting an EOI application, you consent to, and grant permission for, Destination NSW to share your application with third-parties for the purposes of review and assessment.  

Destination NSW may change these terms and conditions at its sole discretion and any changes or updates will be published on the Vivid Sydney website.

Acceptance of all EOI applications are also subject to the approval of all relevant development applications and landowner approvals and permits. You acknowledge that development applications are ultimately determined by the respective local councils and landowners consent and not Destination NSW.

Should your EOI be successful and your project or installation is a world premiere, in the event that Vivid Sydney funds the physical creation of the work, it may be considered a Vivid Sydney commission. In this case, commission terms similar to those for a commissioned visual artwork may apply by negotiation with you, and may include ongoing credit, a royalty for future use and other terms as agreed. 

Destination NSW is committed to maintaining your privacy. Keeping your data safe and increasing accountability and transparency are important principles to us. To read our Privacy Policy – please visit vividsydney.com/privacy. You can opt out at any time following the steps in the Privacy Policy. 

See our Terms of Use Policy – please visit https://www.vividsydney.com/terms-of-use 

If your application is approved, the individual or entity that contracts with Destination NSW must take out and maintain, on its own behalf, a minimum of AUD$20 million public and product liability insurance cover with a reputable insurance company for the period of the contract. You will be required to provide confirmation of such cover to Destination NSW upon signing the contract.

You are also responsible for ensuring you have any applicable workers compensation insurance and professional liability insurance (if required).

Where the contracting entity does not already hold or is not legally required to hold the required insurances detailed above, Destination NSW may provide the opportunity for the contracting entity to opt-in to a group insurance policy facilitated by Destination NSW. Group insurance policies may be offered for the following insurance products only:

• Group Public and Product Liability Insurance
• Group Accident Insurance 

You must not engage in any media or public communications or publicity related to Vivid Sydney or your installation, activation or event, regardless of the outcome of your application, without the prior written consent of Destination NSW. This includes social media.

You must not release or promote your involvement in Vivid Sydney until the official media launch managed by Destination NSW is complete (approximately March 2027). This includes on social media. You agree to work with Destination NSW and/or its PR/Media agencies with regard to promotion and publicity opportunities. All media releases must be approved in writing by Destination NSW before release. 

Unless otherwise agreed in writing, no right, title or interest in any pre-existing intellectual property will be transferred to Destination NSW. However, you must ensure that if any designs/works commissioned by Destination NSW and/or designs/works premiering at Vivid Sydney, are later exhibited at another event or festival, acknowledgment is given to the design/work being originally commissioned for, or premiering at, Vivid Sydney 2027.

You are responsible for the following:

• Safety of your installation, including adhering to any work health and safety obligations under relevant legislation and regulations;
• Obligation to ‘make good’ any installation faults throughout the event;
• Abiding by any directions given by Destination NSW or its nominated third party with regard to safety;
• Ensuring that you have undertaken and acted on a risk assessment for your activation, which is to be provided to Destination NSW upon request.  

You must provide, and update, the following content when requested:

• ARTIST/S BIOGRAPHY – A 150 word full biography on each artist involved in the activation. This should include key information such as recent works, awards and where they are from.
• ARTWORK INSTALLATION DESCRIPTION – A 150 and 50 word description of your installation/activation
• A MINIMUM OF 6 HIGH-RESOLUTION RENDERS OF YOUR INSTALLATION/ACTIVATION – These images must be suitable for the Vivid Sydney website and must be delivered in the requested file format, size and resolution. Once your installation location is confirmed we will also require photorealistic renders of the installation in-situ
• HIGH-RESOLUTION PHOTOGRAPH OF ALL ARTISTS INVOLVED IN THE CREATION OF YOUR INSTALLATION/ACTIVATION – These images must be delivered in the requested file format, size and resolution for PR and media use

All marketing material must be approved in writing by Destination NSW before release or publishing.

The use of any data collection technology (including cookies) as part of an installation must be pre-approved by Destination NSW and must satisfy the requirements of any legislation and guidelines that govern the collection and use of such information. You must ensure that consent for collection of data has been received from all participating individuals.  

Activations, events and related activities, artwork, content, concepts, collateral and specifications (activations) must be approved by Destination NSW in writing before commencement of production and must comply with the Vivid Sydney brand guidelines by, for example, incorporating Vivid Sydney brand colours and visual identities.

Activations must not bring the NSW Government and Destination NSW into disrepute, must be of family friendly nature, must not incite violence, must not contain nudity, not include profanity, be culturally appropriate, not infringe any intellectual property rights, must maintain the creative integrity of Vivid Sydney, be for general exhibition and suitable for viewing by children without parental supervision.

You grant a licence to Destination NSW, Vivid Sydney sponsors, Vivid Sydney contractors and tourism third-parties and stakeholders to use and edit any content, footage, information, biographies and imagery provided or produced by you, without further approval, for marketing and promotional use. This licence is granted royalty-free, for distribution and communication worldwide, free of charge, in any media whether now known or later devised and in perpetuity. Such uses may include books, merchandise and films from which revenue and profit may be derived. Imagery and footage may be available on Destination NSW’s media centre.

You acknowledge and agree to allow Destination NSW, Vivid Sydney sponsors, Vivid Sydney contractors, media, commercial photography and film companies, and tourism third-parties, to film and photograph your Event, content, and use any images and footage without the need for credit and/or further approval. Such use is royalty-free, for distribution and communication worldwide, free of charge, in any media whether now known or later devised and in perpetuity. Such uses may include books, merchandise and films from which revenue and profit may be derived and retained by Destination NSW.

By submitting an application, you consent to, and grant permission for, Destination NSW to share your application with third-parties for the purposes of review and assessment.

Destination NSW may change these terms and conditions at its sole discretion and any changes or updates will be published on the Vivid Sydney website. 

Destination NSW is committed to maintaining your privacy. Keeping your data safe and increasing accountability and transparency are important principles to us. To read our Privacy Policy – please visit vividsydney.com/privacy. You can opt out at any time following the steps in the Privacy Policy. 

See our Terms of Use Policy – please visit https://www.vividsydney.com/terms-of-use 

If your application is approved, the individual or entity that contracts with Destination NSW must take out and maintain, on its own behalf, a minimum of AUD$20 million public and product liability insurance cover with a reputable insurance company for the period of the contract. You will be required to provide confirmation of such cover to Destination NSW upon signing the contract.

You are also responsible for ensuring you have any applicable workers compensation insurance and professional liability insurance (if required). 

You must not engage in any media or public communications or publicity related to Vivid Sydney or your installation, activation or event, regardless of the outcome of your application, without the prior written consent of Destination NSW. This includes social media.

You must not release or promote your involvement in Vivid Sydney until the official media launch managed by Destination NSW is complete (approximately March 2027). This includes on social media. You agree to work with Destination NSW and/or its PR/Media agencies with regard to promotion and publicity opportunities. All media releases must be approved in writing by Destination NSW before release. 

Unless otherwise agreed in writing, no right, title or interest in any pre-existing intellectual property will be transferred to Destination NSW. However, you must ensure that if any designs/works commissioned by Destination NSW and/or designs/works premiering at Vivid Sydney, are later exhibited at another event or festival, acknowledgment is given to the design/work being originally commissioned for, or premiering at, Vivid Sydney 2027.

You are responsible for the following:

• Safety of your activation, including adhering to any work health and safety obligations under relevant legislation and regulations;
• Abiding by any directions given by Destination NSW or its nominated third party with regard to safety.
• Ensuring that you have undertaken and acted on a risk assessment for your activation, which is to be provided to Destination NSW upon request. 

You must provide, and update, the following content when requested:

• ARTIST / PERFORMER BIOGRAPHY – A 150 word full biography on each artists involved. This should include key information such as recent works, awards and where they are from.
• DEMOGRAPHIC INFORMATION on your artist line up including country / city of origin, age range, gender, genre
• EVENT DESCRIPTION – A 350 and 150 word description of your event
• A MINIMUM OF 3 HIGH-RESOLUTION RENDERS OF YOUR EVENT – These images must be suitable for the Vivid Sydney website and must be delivered in the requested file format, size and resolution.  

Destination NSW research team will also require statistical information about your event including attendee postcodes and attendance numbers for your event/s

You must facilitate reasonable request from Destination NSW to capture footage and photography at your event/s and inform Destination NSW of any approval or copyright considerations with reasonable notice.  

All marketing material must be approved in writing by Destination NSW before release or publishing. 

The use of any data collection technology (including cookies) as part of an installation must be pre-approved by Destination NSW and must satisfy the requirements of any legislation and guidelines that govern the collection and use of such information. You must ensure that consent for collection of data has been received from all participating individuals.  

Activations, events and related activities, artwork, content, concepts, collateral and specifications (activations) must be approved by Destination NSW in writing before commencement of production and must comply with the Vivid Sydney brand guidelines by, for example, incorporating Vivid Sydney brand colours and visual identities.

Activations must not bring the NSW Government and Destination NSW into disrepute, must be of family friendly nature, must not incite violence, must not contain nudity, not include profanity, be culturally appropriate, not infringe any intellectual property rights, must maintain the creative integrity of Vivid Sydney, be for general exhibition and suitable for viewing by children without parental supervision.

You grant a licence to Destination NSW, Vivid Sydney sponsors, Vivid Sydney contractors and tourism third-parties and stakeholders to use and edit any content, footage, information, biographies and imagery provided or produced by you, without further approval, for marketing and promotional use. This licence is granted royalty-free, for distribution and communication worldwide, free of charge, in any media whether now known or later devised and in perpetuity. Such uses may include books, merchandise and films from which revenue and profit may be derived. Imagery and footage may be available on Destination NSW’s media centre.

You acknowledge and agree to allow Destination NSW, Vivid Sydney sponsors, Vivid Sydney contractors, media, commercial photography and film companies, and tourism third-parties, to film and photograph your event, content, and use any images and footage without the need for credit and/or further approval. Use is given on the following basis — royalty-free, for distribution and communication worldwide, free of charge, in any media whether now known or later devised and in perpetuity. Such uses may include books, merchandise and films from which revenue and profit may be derived and retained by Destination NSW.

By submitting an application you consent to, and grant permission for, Destination NSW to share your application with third-parties for the purposes of review and assessment.

Destination NSW may change these terms and conditions at its sole discretion and any changes or updates will be published on the Vivid Sydney website.

Destination NSW is committed to maintaining your privacy. Keeping your data safe and increasing accountability and transparency are important principles to us. To read our Privacy Policy – please visit vividsydney.com/privacy. You can opt out at any time following the steps in the Privacy Policy. 

See our Terms of Use Policy – please visit https://www.vividsydney.com/terms-of-use 

If your application is approved, the individual or entity that contracts with Destination NSW must take out and maintain, on its own behalf, a minimum of AUD$20 million public and product liability insurance cover with a reputable insurance company for the period of the contract. You will be required to provide confirmation of such cover to Destination NSW upon signing the contract.

You are also responsible for ensuring you have any applicable workers compensation insurance and professional liability insurance (if required). 

You must not engage in any media or public communications or publicity related to Vivid Sydney or your installation, activation or event, regardless of the outcome of your application, without the prior written consent of Destination NSW. This includes social media.

You must not release or promote your involvement in Vivid Sydney until the official media launch managed by Destination NSW is complete (approximately March 2027). This includes on social media. You agree to work with Destination NSW and/or its PR/Media agencies with regard to promotion and publicity opportunities. All media releases must be approved in writing by Destination NSW before release. 

Unless otherwise agreed in writing, no right, title or interest in any pre-existing intellectual property will be transferred to Destination NSW. However, you must ensure that if any designs/works commissioned by Destination NSW and/or designs/works premiering at Vivid Sydney, are later exhibited at another event or festival, acknowledgment is given to the design/work being originally commissioned for, or premiering at, Vivid Sydney 2027.

You are responsible for the following:

• Safety of your activation, including adhering to any work health and safety obligations under relevant legislation and regulations;
• Abiding by any directions given by Destination NSW or its nominated third party with regard to safety.
• Ensuring that you have undertaken and acted on a risk assessment for your activation, which is to be provided to Destination NSW upon request. 

You must provide, and update, the following content when requested:

• SPEAKER/S BIOGRAPHY – A 50-word full biography on each speaker involved. This should include key information such as recent works, awards and where they are from.
• EVENT DESCRIPTION – A 350 and 150-word description of your event
• A MINIMUM OF 3 HIGH-RESOLUTION RENDERS OF YOUR EVENT – These images must be suitable for the Vivid Sydney website and must be delivered in the requested file format, size and resolution.  
• HIGH-RESOLUTION PHOTOGRAPH OF ALL SPEAKERS INVOLVED – These images must be delivered in the requested file format, size and resolution for PR and media use

All marketing material must be approved in writing by Destination NSW before release or publishing.

The use of any data collection technology (including cookies) as part of an installation must be pre-approved by Destination NSW and must satisfy the requirements of any legislation and guidelines that govern the collection and use of such information. You must ensure that consent for collection of data has been received from all participating individuals.