Vivid EOI General

What does it cost to apply?

There is no fee to apply to Vivid Sydney. Any/all costs incurred in the preparation of the application are borne by the applicant.  

When are applications due?

Applications for Light Installations and Projection Art must be submitted online via the application form by 5.00pm Monday, 1 August 2022. There will be no extension to this due date.  

Applications for Music, Ideas and Food must be submitted online via the application form by 5.00pm Monday 19 September 2022. 

How do I submit my application?

Applications must be submitted via the online application form. No applications will be accepted via email or hardcopy.  

I am having trouble accessing the application form.

Please contact us for further assistance. Destination NSW takes no responsibility for access or connection issues. 

Can I have a sponsor?

Applicants may propose a sponsor as part of their application. Any sponsor will need to be approved in advance by Destination NSW in writing. Approved sponsors are recognised in the following way: 

  • Name or logo on website 

  • Name or logo on signage at Light Installation 

Destination NSW reserves the right to grant exclusive sponsorships for Installations. 

Do I need insurance?

Applicants will be required to take out and maintain, on its behalf, a minimum of AUD (Australian Dollars) $20 million public liability insurance cover. Where applicants do not already have or are not legally required to have this insurance, Destination NSW will provide the opportunity to opt-in to a group insurance policy facilitated by Destination NSW. Group insurance policies may be offered for the following products only: 

  • Group Public Liability Insurance 

  • Group Accident Insurance 

I am an international applicant with public liability insurance in my home country, is this valid in Australia?

Applicants must ensure that all public or product liability purchased internationally is valid worldwide, preferably with the interests of Destination NSW noted. 

I am an interstate / international applicant. Who covers the cost of my travel, accommodation, and meals while I am in Sydney for the event?

Applicants must ensure that any personal costs associated with their application are included in their proposed artist fee.  

What happens next if my application is successful?

Applicants will be required to enter into an agreement with Destination NSW outlining the requirements and responsibilities of both parties during the term. Agreements will be issued in Early October 2022 and will be required to be signed and returned by the end of October 2022. 

Destination NSW will continue to work with you over the seven-month period to delivery through several studio visits and reporting requirements.  

Applicants will agree that they will not announce their participation in Vivid Sydney 2023 until the media launch which typically occurs in mid-March. 

Where can I find the latest information regarding Vivid Sydney?

For updates and important information on Vivid Sydney we recommend signing up to 'My Vivid' on  

We recommend monitoring and Vivid Sydney social media channels for any information or announcements. 

What are the budget expectations?

Vivid Sydney does not provide a budget guideline for submissions. There is no maximum budget for any installation, nor is there an average cost per installation. The cost of your installation should be justifiable, and selection will be based on creative merit, technical feasibility, installation cost and sustainable practise within the design.  

If the artform is a multi-discipline work, is it advisable to apply for light and music?

Please submit under the cross-art form Expression of Interest.

How many entries per individual is allowed?

There is no limit to the number of entries allowed per individual, however only put forward your strongest submissions, focusing on quality rather than quantity.