Successful applicants are required to enter into a binding agreement with Destination NSW. The Applicant must be a registered business and hold a valid ABN, ACN or international equivalent. The agreement will include but is not limited to the items detailed in the tabs below. General terms and conditions apply to all applicants; Vivid Light, Music and Ideas tabs apply to applicants applying for those specific pillars.
Submitting an application does not automatically grant the applicant acceptance into the Vivid Sydney program.
Any/all costs incurred in preparing an application are to be borne by the applicant. Events and related activities, artwork, content, concepts, collateral and specifications must be approved by Destination NSW in writing before commencement of production and must comply with the Vivid Sydney brand guidelines i.e. incorporating Vivid Sydney brand colours and visual identities.
All events, related activities, content, collateral, concepts and specifications must not bring the NSW Government and Destination NSW into disrepute, must be of family friendly nature, must not incite violence, must not contain nudity, must maintain the creative integrity of Vivid Sydney and be for general exhibition i.e. suitable for viewing by children without parental supervision.
Any content, footage, information, biographies and images provided or produced by you in connection with Vivid Sydney will be used by Destination NSW, Vivid Sydney sponsors, Vivid Sydney contractors and tourism third parties for marketing and promotional use. You also grant the right for Destination NSW, Vivid Sydney sponsors, Vivid Sydney contractors and tourism third-parties and stakeholders to edit any content, footage, information, biographies and imagery, without further approval, for marketing and promotional use in line with the below use terms.
The Applicant acknowledges and agrees to allow Destination NSW, Vivid Sydney sponsors, Vivid Sydney contractors, media, commercial photography and film companies, and tourism third-parties, to film and photograph their Event, content, and use any images and footage without the need for credit and/or further approval. Use is given on the following basis — royalty-free, for distribution and communication worldwide, free of charge, in any media whether now known or later devised and in perpetuity. Such uses may include books, merchandise and films from which revenue and profit may be derived and retained by Destination NSW.
By submitting an application you consent to, and grant permission for, Destination NSW to share your application with third-parties for the purposes of review and assessment. By submitting an application you consent to this disclosure.
This document remains subject to change at the sole-discretion of Destination NSW, including but not limited to locations, dates and times. Any changes or updates to these Terms & Conditions will be published on the Vivid Sydney website.
If your application is approved, the organisation which is contracted to deliver the event must take out and maintain, on its own behalf, a minimum of AUD$20 million public and product liability insurance cover with a reputable insurance company for the period of the contract. You will be required to provide confirmation of such cover to Destination NSW upon signing the contract. You are also responsible for ensuring you have any applicable workers compensation insurance and professional liability insurance (if required).
An Applicant or contributor to the event (speakers or sponsors) must not engage in any media or public communications or publicity related to Vivid Sydney or their event, regardless of their application outcome, without the prior written consent of Vivid Sydney and Destination NSW. The Applicant must act in good faith and upon reasonable notice with respect to any promotion and publicity that Destination NSW or its PR/Media Agencies undertakes in connection with the Project Proposal as part of Vivid Sydney 2021 free of charge.
The Applicant must not release or promote their involvement in Vivid Sydney until the Official Media Launch managed by Destination NSW is complete. The Applicant agrees to work with Destination NSW and/or its PR/Media agencies regarding promotion and publicity opportunities. All media releases must be approved in writing by Destination NSW before release.
The applicant will own all intellectual property they have submitted for Vivid Sydney.
All applicants are responsible for the following:
- Safety of their event, including adhering to any work health and safety obligations under relevant legislation and regulations
- Abiding by any directions given by Destination NSW or its nominated third party with regard to safety.
Marketing and Public Relations
All applicants are required to provide, and update, the following content when requested:
- ARTIST / PERFORMER BIOGRAPHY - A 150 word full biography on each artists involved. This should include key information such as recent works, awards and where they are from.
- DEMOGRAPHIC INFORMATION on your artist line up including country / city of origin, age range, gender, genre
- EVENT DESCRIPTION - A 350 and 150 word description of your event
- A MINIMUM OF 3 HIGH-RESOLUTION RENDERS OF YOUR EVENT - These images must be suitable for the Vivid Sydney website and must be delivered in the requested file format, size and resolution.
- Destination NSW research team will also require statistical information about your event including attendee postcodes and attendance numbers for your event/s
- You must facilitate reasonable request from Destination NSW to capture footage and photography at your event/s and inform Destination NSW of any approval or copyright considerations with reasonable notice.
All marketing material must be approved in writing by Destination NSW before release or publishing.