Frequently Asked Questions



Request For Quotation

What does it cost to submit an application?

There is no fee to submit a RFQ for Vivid Sydney.

When are applications due?

Applications for each Request for Quotation (RFQ) are different, please refer to this table to view all relevant due dates. There will be no extension to these due dates.

How do I submit my application?

Applications must be submitted via the online application form. No applications will be accepted via email or hardcopy.

I am having trouble accessing the application form?

Please contact us for further assistance. Destination NSW (DNSW) takes no responsibility for access or connection issues.

What is the Selection Criteria and Specifications of Services?

Each RFQ will have Selection Criteria and Specifications of Services specific to that RFQ. We advise you take the time to read and understand this section in the application. If you have any questions, please contact us for further assistance as soon as possible. You cannot save your application at any time. Please ensure you can complete all sections prior to submitting.

What do I need to include in my application?

To apply you will need to provide the following:

  • A written response which addresses the Selection Criteria and Specifications of Services outlined in Annexure A.
  • An itemised quotation based on the requirements listed in Annexure A if requested, OR a detailed rate card for additional equipment and labour services.
  • An outline of your proposed quality assurance processes to ensure that all requirements are delivered to an exceptionally high standard.
  • An overview of your project timeline and project plan indicating when each requirement will be delivered and/or finalised.
  • A copy of your / your company's current Curriculum Vitae including at least two (2) references and copies of any qualifications you hold.
Do I need insurance?

Applicants will be required to take out and maintain, on its behalf, a minimum of AUD $20 million public liability insurance cover, noting Destination NSW as an Interested Party.

Applicants will be required to take out and maintain, on its behalf, a minimum of AUD $10 million professional liability insurance, as appropriate.

Applicants will be required to take out and maintain, on its behalf, appropriate workers compensation insurance as required by law.

By submitting an application, you warrant that you have all appropriate skills, licences, insurances, accreditations and permits in order to apply for this RFQ and can provide evidence of the same if requested.

I have a specific question about an RFQ, what do I do?

Please contact us for further assistance. All questions submitted by any suppliers, along with answers from DNSW will be published on the website via a Clarification Addendum.

How will Covid-19 affect Vivid Sydney?

Destination NSW is working closely with the NSW Government and NSW Health to monitor the situation and will provide updates as they are relative to the applicant.

What happens next if my submission is successful?

After the closing date on each RFQ, DNSW will assess all submissions and advise whether successful or unsuccessful by the dates listed in this table.

Applicants will be required to enter into an agreement with Destination NSW outlining the requirements and responsibilities of both parties during the term.

Where can I find the latest information regarding Vivid Sydney?

For updates and important information on Vivid Sydney we recommend signing up to 'My Vivid' on

You can also follow the Vivid Sydney social media channels, Facebook | Twitter | Instagram for any information or announcements.