Entertainment Industry Program

Registrations close at midnight AEST on 27 March 2020

Vivid School gives students the opportunity to lift the lid on the largest festival of Light, Music and Ideas in the Southern Hemisphere – Vivid Sydney.




Entertainment Industry Program

In 2020, students attending the Vivid School – Entertainment Industry program will dive into Australia’s largest event, undertaking technical operations and logistical planning for one of Vivid Sydney’s key Light installations.

The Vivid School – Entertainment Industry program is for students enrolled in Stage 6 and addresses key competencies in staging, safety, live music production, audio, lighting and working in the entertainment industry, covering events in both indoor venues and outdoor environments.

Students will gain firsthand experience in developing risk assessments, event logistics plans, operational planning and situational considerations required for a major public art activation. They will also accrue a collection of HSC ready case studies and resources.

As a festival that welcomes more than 2.4 million attendees annually, safety and customer satisfaction are among the highest priorities for the Vivid Sydney curatorial and operations team when planning the Vivid Light Walk. Spanning over three kilometres the Vivid Light Walk features dozens of unique light art installations, all with different technical requirements and a unique impact on the audience.

Vivid School – Entertainment Industry students will have the opportunity to plan the installation and execution of one of this year’s key pieces, receiving the technical plans and example risk assessments associated with the piece to assist in their preparation. A handbook outlining activities and providing templates will be available to teachers in mid-March 2020.

This course also offers insights into the music industry from members of the Sydney Opera House Contemporary Music and Production teams, sharing how they bring the annual Vivid LIVE program to life. Students will learn about talent requirements, technical production, venue management and the skills and experience required to work on an acclaimed music program at Sydney’s most iconic performing arts venue.

This practical course provides a unique, real-life case study for students to understand the complexities and challenges in event management and technical planning, with feedback and actual outcomes explained by the team behind Vivid Sydney.

It is also a rare opportunity for students to hear directly from the experts about pathways to work in the entertainment and events industry, including on one of the world's most acclaimed festivals.

What to expect

Pre Event

Students will develop an end-to-end plan for the installation and management of a major Vivid Sydney Light installation.

Vivid School Pre Event
On The Day

Full-day program featuring event industry experts sharing unique insights, real-life case studies and career pathways.

Vivid School
Post Event

Participating schools will receive exclusive access to Vivid Sydney resources including interviews with program panellists.

Vivid School



Structure Of The Day

Program Timetable
9:15am - 9:45am Student arrival
10:00am - 11:15am Session A: Welcome, Introduction to Vivid Sydney, Meet the Professionals
11:15am - 11:30am Recess Break
11:30am - 12:30pm Session B: Vivid Light Class Challenge Workshop and Oral Presentations
12:30pm - 1:15pm Lunch Break
1:15pm - 2:30pm Session C: The Music Industry Production Ecosystem
3:00pm - 4:00pm (Optional TBC) Pending interest from School Groups wishing to attend Vivid Sydney from 6pm, an additional program may be offered.

Subject to change


Key Event Infomation

Who: For students completing Stage 6 VET Entertainment Industry

When: 9:15am - 2:45pm on Wednesday 27 May

Where: The Gallery, Level 2, Convention Centre, ICC Sydney - 14 Darling Drive, Sydney 2000

Cost: $35/student (including GST & fees). Teachers are free (1 teacher/10 students) or sole teachers $35/each. NSW Department of Education schools may apply for financial assistance for students to attend the Vivid School program. Please email Heather White on heather.white@det.nsw.edu.au to access the application form.

Payment: By 1 April 2020 via credit card only (tax invoice issued upon receipt of payment via Eventbrite). Once payment is received, we cannot offer refunds for cancellations.

Registration: Submit your preferred date and student/teacher numbers and we will contact you directly to confirm your booking allocation and payment details. Registration closes on 27 March and payment must be finalised by 1 April.
Note: It is expected that sessions will sell out, Destination NSW will confirm booking allocations in order of application. Please register early to avoid disappointment.



Vivid School Registration Form

School Details

School Address

Ticket Request

One (1) teacher free of charge per ten (10) students

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Teacher’s toolkit

Letter to Principal / Department Head providing rationale for attendance at Vivid School
File size: 17kb
Download (DOCX)
Entertainment Industry - NSW Curriculum Alignment Reference
File size: 404kb
Download (PDF)
Vivid School Promotional Flyer/Poster
File size: 2.7mb
Download (PDF)
Vivid School Entertainment Industry - Teacher/Student resources to be provided mid-March
File size: TBA
To be provided
Risk Management Information
File size: 700kb
Download (PDF)





Should my presentation include Keynote/PowerPoint slides?

No, presentations will be oral only to groups of peers. It will not be possible to display individual presentations for all participants.

Where do I find all of the templates?

All course materials will be available here from mid-March 2020

Will student plans be used for the Vivid Sydney Light Walk set up?

No. The Vivid Sydney Light Walk will be managed by the event operations team. However, the student exercises are based on a real life scenario, using one of Vivid Sydney’s 2020 installations as the case study for the activities.

Can students see the installation that is the subject of the project?

Yes. All installations on the Vivid Sydney Light Walk will switch 'on' between 6pm and 11pm every night from Friday 22 May to Saturday 13 June.

Food and Beverage

Food and beverage is not provided by Vivid School. There will be a 15 minute recess break and 1 hour lunch break. Please bring all required lunch, snacks and beverages. Water stations are available at the venue to refill water bottles.


Please bring small excursion bags with you. Students will need to keep bags and valuables with them at all times.


If you still can’t find the answer to your question in our FAQs please email vivid.school@dnsw.com.au and a member of the Vivid School team will be in contact with you as soon as possible.