Light Installations

What is a Light Installation?

Light Installations form an integral part of the Vivid Sydney Light Walk along the Sydney Harbour Foreshore. A Light Installation can explore engaging ideas or concepts while demonstrating a unique experience of light, new technology and innovative thinking.

Who can apply to deliver a Light Installation at Vivid Sydney?

If you have a creative idea which highlights light as the primary form of art, then we want to hear from you.

Applicants must be a registered business and hold an ABN (Australian Business Number), ACN (Australian Company Number) or international equivalent

Do I need a fully realised concept for a Light Installation to apply?

Applicants will need to demonstrate a cohesive plan for their Light Installation including considerations regarding engineering, rigging, power, construction, and weather proofing.

Applicants must be able to demonstrate technical details including build materials and technology components. The application requires at least one (1) technical drawing reflecting the plan for the Light Installation.

Can I make my Light Installation interactive?

Vivid Sydney welcomes applications which use interactivity / reactivity in new and exciting ways. As the Festival navigates public health requirements in light of Covid, touch sensor interactivity / reactivity should be avoided. Applicants are encouraged to explore sound, motion or data driven interactivity / reactivity as part of their submission.

Can I include performances in my Light Installation application?

No, applicants who wish to include performance of any type may be better suited to participation in Cross Art Form Activations.

What do I include in my proposed Light Installation budget?

Applicants should include the following costs in their application:

  • Artist Fees
  • Materials / Consumables
  • Equipment Hire
  • Build / Construction
  • Labour
  • Lighting elements
  • Transport / Fuel
  • Artist Accommodation / Transport / Per Diems / Other Expenses
  • Storage
  • Public and Product Insurance ($20million)
  • Contingency
Do I have to include costs for engineering and rigging in my application?

No, Destination NSW will cover the costs associated with engineering and rigging for your Light Installation. Applicants will need to ensure that their application covers additional budget for design amendments and ground support should this be deemed necessary by engineers.

I am an international applicant, what date will I need to complete my installation for shipping to Sydney?

Destination NSW requires that your light installation be complete and delivered to Sydney no later than two weeks prior to the Festival. You will need to ensure that you account for sea freight timelines in your project planning and ensure that delivery to Sydney by the last week of April is achievable.

What is the Selection Criteria?
  • Creative and artistic merit with bold and innovative design that addresses the 2022 creative direction
  • Technical feasibility, including demonstrated ability to realise design, with a high-quality finished product
  • Cost-effectiveness, and capacity to deliver within the proposed fee/cost and timeline
  • Demonstration of commitment to accessible and sustainable practice within the design, manufacture, delivery, and decommissioning phases of activation.
What do I need to include in my application?

To apply you will need to provide the following:

  • Basic personal information, contact and contracting details
  • Preliminary technical specifications on your proposed light sculpture/installation
  • One or more photo-realistic render/s of the proposed light sculpture/installation
  • A brief written description of the proposed light sculpture/installation
  • A copy of your individual or company credentials and design/work portfolios
  • A fully itemised project budget (inclusive of design, construction, installation, freight, dismantle etc).

Projection Art

What is Projection Art?

Projection Art is the 3D video mapping of light onto any surface, turning everyday objects into interactive displays of projection. Vivid Sydney encourages applicants to consider projecting onto underused buildings, sculptural objects, ground surfaces and tunnels along the famous Light Walk.

Who can apply to deliver Projection Art at Vivid Sydney?

Applicants with a background in animation, design and projection art are encouraged to apply to deliver Projection Art at Vivid Sydney. You may be an individual artist with a great idea or an established 3D mapping company.

Can I suggest any building in Sydney?

Applicants are encouraged to be as creative as possible in their proposal and submit a concept or idea together with a suggested site/building. A successful proposal can be assigned to any building (or alternative surface) if deemed curatorially appropriate by the Vivid Sydney team.

The Lighting of the Sydney Opera House Sails is a co-curation between Vivid Sydney and the Sydney Opera House and is therefore not included in this creative call out.

The Projection Art on the Museum of Contemporary Art (MCA) is a co-curation between Vivid Sydney and the MCA and is therefore not included in this creative call out.

I am a Building Owner / Property Manager, can I submit our building for Vivid Sydney?

The Vivid Sydney building lighting program is a turnkey creative proposal delivered by a selected supplier.

Vivid Sydney does welcome applications from building owners / property managers who are interested in self-funding / self-managing a lighting treatment on their building facade and will consider such proposals based on creative merit and connection to the Vivid Sydney event footprint.

If you are interested in self-funding / self-managing a lighting treatment on your building facade we would encourage you to submit an application.

Do I need a fully realised concept for Projection Art to apply?

Applicants will need to demonstrate a cohesive plan for their Projection Art including considerations such as storyline and animatic style.

Applicants must be able to demonstrate technical details including technology components. The application requires at least one (1) photo-realistic render of the projection.

What do I include in my proposed Projection Art budget?

Applicants should include the following costs in their application:

  • Artist Fees
  • Materials / Consumables
  • Labour
  • Artist Accommodation / Transport / Per Diems
  • Insurance
  • Contingency
Do I have to include costs for projectors / technology in my application?

No, Destination NSW will cover the costs associated with technical requirements such as projectors, projector towers and projection labour hire. Applicants should consider a contingency budget to assist with any changes to their projection based on technology requirements.

What is the Selection Criteria?
  • Creative and artistic merit with bold and innovative design that addresses the 2022 creative direction (link to home page creative direction section)
  • Innovative and creative use of technology
  • Cost-effectiveness, and capacity to deliver within the proposed fee/cost and timeline
  • Demonstration of commitment to accessible and sustainable practice within the design, manufacture, delivery, and decommissioning phases of activation.
What do I need to include in my application?

To apply you will need to provide the following:

  • A design concept brief and three design samples
  • Individual or company credentials and examples of previous designs
  • Fully itemised projection mapped design and animation fee (3-, 5- or 7-minute animation content)
  • Completed Expression of Interest (EOI) Application Form.

General

What does it cost to apply?

There is no fee to apply to Vivid Sydney. Any/all costs incurred in the preparation of the application are borne by the applicant.

When are applications due?

Applications for Light Installations and Projection Art must be submitted online via the application form by 10.00am Monday 20 September 2021. There will be no extension to this due date.

How do I submit my application?

Applications must be submitted via the online application form. No applications will be accepted via email or hardcopy.

I am having trouble accessing the application form?

Please contact us for further assistance. Destination NSW takes no responsibility for access or connection issues.

Can I have a sponsor?

Applicants may propose a sponsor as part of their application. Any sponsor will need to be approved in advance by Destination NSW in writing. Approved sponsors are recognised in the following way:

  • Name or logo on website
  • Name or logo on signage at Light Installation

Destination NSW reserves the right to grant exclusive sponsorships for Installations.

Do I need insurance?

Applicants will be required to take out and maintain, on its behalf, a minimum of AUD (Australian Dollars) $20 million public liability insurance cover. Where applicants do not already have or are not legally required to have this insurance, Destination NSW will provide the opportunity to opt-in to a group insurance policy facilitated by Destination NSW. Group insurance policies may be offered for the following products only:

  • Group Public Liability Insurance
  • Group Accident Insurance
I am an international applicant with public liability insurance in my home country, is this valid in Australia?

Applicants must ensure that all public or product liability purchased internationally is valid worldwide, preferably with the interests of Destination NSW noted.

I am an interstate / international applicant. Who covers the cost of my travel, accommodation, and meals while I am in Sydney for the event?

Applicants must ensure that any personal costs associated with their application are included in their proposed artist fee.

How will Covid-19 affect Vivid Sydney?

Destination NSW is working closely with the NSW Government and NSW Health to monitor the situation and will provide updates as they are relative to the applicant.

What happens next if my application is successful?

Applicants will be required to enter into an agreement with Destination NSW outlining the requirements and responsibilities of both parties during the term. Agreements will be issued in October 2021 and will be required to be signed and returned by the end of November 2021.

Destination NSW will continue to work with you over the seven month period to delivery through a number of studio visits and reporting requirements.

Applicants will agree that they will not announce their participation in Vivid Sydney 2022 until the media launch which typically occurs in mid-March.

Where can I find the latest information regarding Vivid Sydney?

For updates and important information on Vivid Sydney we recommend signing up to 'My Vivid' on https://www.vividsydney.com/user/register

We recommend monitoring www.vividsydney.com and Vivid Sydney social media channels Facebook | Twitter | Instagram for any information or announcements